Running For Office 101

Section 1. Requirements to Hold Office. Any member of the Episcopal organization, who is also active in the conference, Local and Area organizations, if any, may hold office if he or she is at least thirteen (13) years, but not older than twenty-six (26) years of age.

Section 2. Elected Officers; Duties. The elected Episcopal Officers, and their respective duties, shall be the same as for the Connectional Young People's and Children's Division. No person shall be permitted to hold more than one elected or appointed office beyond the Local level.

Section 3. Appointed Officers; Duties. The Episcopal President in consultation with the Episcopal Director shall appoint the Chairpersons of the Standing Committees, whose duties shall be the same as the Connectional Chairpersons.

Section 4. Election of Officers; Terms. Officers shall be elected annually at the Episcopal Meeting, except for the year preceding the Quadrennial Convention in which there shall be no election. No person, elected or appointed, shall be permitted to hold the same office more than two (2) consecutive quadrennials.

Section 5. Attendance at Meetings. All elected and appointed officers are expected to attend all Episcopal and Connectional meetings whenever possible. An officer's local church shall be responsible for the expense of such officers attendance at meetings of the Episcopal and Connectional organizations.

Elected Officers

The elected officers of the Connectional Society shall be: President, First Vice President, Second Vice President, Recording Secretary, Assistant Recording Secretary, Financial Secretary, Communications Secretary, Parliamentarian, Historiographer/ Statistician, and Worship Director.

Officer Duties

President

a. Preside over Executive Board Meetings ;

b. Prepare the agenda, in consultation and agreement with the District Director, for the Executive Board Meetings, Conventions and other official meetings of the organization;

c. Submit reports to the Quadrennial Convention;

d. Represent the organization at functions and meetings of the African Methodist Episcopal Church;

e. Serve as an ex-officio member of Women's Missionary Society;

f. With the District Director, appoint task forces or committees for necessary duties to carry on the work of the organization which are not otherwise assigned in these bylaws;

g Serve as ex-officio member of all committees as may be necessary for the conduct and development of the organization; and

First Vice President

Shall serve in the absence of the President, and as chairperson of the Program and Planning Committee.

Second Vice President

Shall serve in the absence of the President and First Vice President, and shall serve as coordinator of Standing Committees

3rd Vice President

Coming Soon!

Recording Secretary

a. Record and keep accurate minutes of all Executive Board Meetings, Conventions and other official meetings of the organization;

b. Be responsible for all official correspondence for the Executive Board Meetings and Conventions; and

c. Under the direction of the District President and District Director, perform all other duties common to the office.

Assistant Recording Secretary

a. Assist the Recording Secretary in keeping all records; and

b. In the absence of the Recording Secretary shall perform such duties.

Financial Secretary

a. Keep an accurate record of all monies received and disbursed by the organization;

b. Serve as Chairperson of the Budget and Financial Estimate Committee and Finance Chair at official meetings of the organization; and

c. With the District Director, transfer monies received to the district treasury and submit vouchers for disbursement to the same.

Communications Secretary

a. Be responsible for the youth section of the Women's Missionary Magazine and all other A.M.E. Church publications such as The Christian Recorder and Journal of Religious Education;

b. Stimulate interest for subscriptions to periodicals of the African Methodist Episcopal Church;

c. Correspond with the members of the Connectional Executive Board in the interim of board meetings.

Parliamentarian

a. Ensure that the Constitution and Bylaws of the Women's Missionary Society and the Bylaws of the Young People's and Children's Division, the current Doctrine and Discipline of the African Methodist Episcopal Church and Robert's Rules of Order, latest edition, are followed at all meetings;

b. Serve as Vice Chairperson of the Constitution and Bylaws Committee; and

c. Interpret any rules during the course of meetings.

Historiographer/ Statistician

a. Have responsibility for gathering data pertaining to the history of the organization;

b. Conduct a census each District Meeting;

c. Keep an accurate enrollment of the members of the organization; and

d. Through the Director, provide such historical data and membership enrollment to the Historiographer-Statistician of the District Women's Missionary Society.

Worship Director

a. Coordinate the planning of worship services for the Executive Board Meetings and Conventions with the members of the Program Planning Committee;

b. Serve as a member of the Program Planning Committee; and

c. Promote special times and events for meditations and devotions/worship experiences at meetings.